How you use spacing and margins on your business letters can determine their readability and cleanliness. Before writing, make sure the recipient's name and title are correct. Use a proper salutation and a body that clearly outlines your message, then end with your signature. Companies expect you to start with your contact information, the date and the recipient's contact information. It is important to follow the general structure of business letters when writing your documents. The best font styles for professional correspondence are those without tails (i.e., sans serif). Fonts sized 10-12 points will make your document readable and also give it a professional look. Use a professional font style and size to write your business letter to improve readability and cleanliness. Choose a professional font style and size Here are the main steps for formatting a business letter: 1. The aim of business letter formats is to make your message clear and concise. Letter of resignation : This is an official notice informing an employer of your intention to leave a position. A cover letter is also one sent with a job application by the candidate along with a CV. However, it does not determine whether the sender will take action on the communication.Ĭover letter : Businesses attach a cover letter to a report or package to show content and the actions the recipient should take upon receipt. Applicants can also use it to request information from an employer about a job application.Īcknowledgement letter : Businesses and individuals send acknowledgement letters to inform a party of the receipt of correspondence. You can use it to remind a client about a previously discussed issue. Letter of introduction: This letter introduces a company's products or offers to potential clients and customers.Ĭomplaint letters: Individuals use these to report a complaint to a service provider or manufacturer.Īdjustment letter: This letter is often a reply to a complaint letter.įollow-up letter: A follow-up letter can come after a letter of introduction or complaint. Order letter: This is a letter a client or customer sends to a manufacturer, wholesaler or retailer to order goods or services. It often contains a strong call to action and information to help the recipient make a purchase. Sales letter : This letter aims to motivate the reader to buy a product or service. Letters of recommendation : Employers ask a candidate's references to write this letter to endorse their claims before hiring. Inquiry letter : This letter asks the recipient for information. The main types of business letters include: Related: How To Write A Professional Formal Letter Types of business letters Business letters have a formal tone, although internal letters may use more relaxed language. There are various types of business letters for specific situations, but any letter should always start with a salutation and end with the signature of the sender. What is a business letter?Ī business letter is a written communication between the personnel of a business, a company and its customers or other companies and external bodies. In this article, we discuss different business letter formats and when to use them. This makes it vital to know the different types of letters and the correct formats for writing them. Understanding how to write business letters can help you communicate effectively with colleagues and business partners. Working as a professional often requires knowing several types of business letter formats for internal and external communications.
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